Security and confidentiality is of paramount importance

We know that it takes a lot to trust a company with your important documents, so we make sure that we do everything necessary to earn that trust through our exemplary security and confidentiality measures.

Secured On Entry

Our process is robust and highly confidential:

  • Your boxes are sent out to you at your location for you to store your documents as you wish
  • You give your boxes your own unique ID for your records
  • We arrange for secure collection of your boxes
  • Your boxes are strapped upon arrival at our warehouse
  • Your boxes are separated at random (for maximum security) and stored safely
  • Our barcode tracking monitors your box locations and allows us to return your documents with just 24 hours’ notice when calling up or emailing before 3pm



Secure environment

Documents are held in a secure and controlled environment with top of the line 24 hour CCTV monitoring, security alarms and smoke detectors. We also use extra strong, triple-skinned end wall boxes to protect your documents from damage of any sort.

All records are held in an entirely confidential manner, within strapped barcoded boxes at all times. All of our members of staff undergo a full security clearance and vetting procedure to recognised industry standards to ensure they will treat your documents with the utmost concern.

Controlled access

We stringently monitor and keep a record of all requests and authorisation for each box delivery or collection.

Information regarding collection and delivery addresses and authorisation details are entered into our secure Record Management System when accounts are set up. Each time a record retrieval or collection is requested, we perform a full authenticity check to ensure the information is correct and the request authentic.

Data protection is taken seriously by Whitefields Document Storage and we only hold information relevant to the running of our business.

Peace of mind

The security and privacy of your documents is our highest concern. We store them in the securest environment and strictly manage access so that you can be sure they are in safe hands. 

Call us now: 01949 831 781

Whitefields Storage Ltd, Tithby Road, Bingham, Nottingham, NG13 8GQ
Tel: 01949 831 781  -  Office: 09.00 to 17.00 Monday to Friday